Quasar Recruitment Privacy Policy

Effective Date: [16/02/24]
Last Updated: [29/01/25]

1. Introduction

This Privacy Policy applies between you, the User of this website, and Quasar Recruitment, the data controller responsible for the processing of your personal data.

Quasar Recruitment takes the privacy of your information very seriously and is committed to ensuring that your data is processed securely, lawfully, and transparently in accordance with:

  • The UK General Data Protection Regulation (UK GDPR)
  • The EU General Data Protection Regulation (EU GDPR) (for users in the European Economic Area - EEA)
  • The Data Protection Act 2018 (UK)
  • The Privacy and Electronic Communications (EC Directive) Regulations 2003

This Privacy Policy details how we collect, use, disclose, and store your personal data when you use our website or services.

2. Definitions & Interpretation

In this Privacy Policy:

  • Data refers to all information you submit to Quasar Recruitment, including personal information covered under UK GDPR and EU GDPR.
  • Data Controller refers to Quasar Recruitment, which determines how and why personal data is processed.
  • Processing refers to any operation performed on personal data, such as collection, storage, modification, sharing, or deletion.
  • Cookies are small text files placed on your device when you visit certain parts of our website.
  • UK and EU Cookie Law refers to the Privacy and Electronic Communications (EC Directive) Regulations 2003, as amended.
  • Website refers to https://www.quasarrecruitment.com and its subdomains unless excluded by their own terms.

3. Data Collection & Processing

We collect and process your personal data in the following ways:

A. Data You Provide to Us

We collect the following personal data when you interact with our services:

  • Identity Data: Name, date of birth, gender, nationality.
  • Contact Data: Email address, phone number, postal address.
  • Professional Data: Job title, employment history, CV, qualifications, references.
  • Financial Data: (if applicable) Bank details for salary processing.
  • Legal Documentation: Passport, driving license, proof of address (for verification and compliance).
  • Communication Data: Any messages you send us via email, forms, or chat.

Legal Basis for Processing:

  • Performance of a contract (Article 6(1)(b) UK/EU GDPR) – Processing is necessary to fulfill a recruitment contract or employment relationship.
  • Legitimate interests (Article 6(1)(f) UK/EU GDPR) – We process personal data to improve our services and match candidates with employers.
  • Legal obligation (Article 6(1)(c) UK/EU GDPR) – Some data is processed to comply with employment law, tax obligations, or fraud prevention.

B. Data Collected Automatically

When you visit our website, we automatically collect:

  • IP address
  • Browser type & version
  • Device identifiers
  • Website interaction data (e.g., pages visited, time spent on site)
  • Cookies & tracking technologies (see Section 9)

This data helps us improve website security, user experience, and analytics.

 

 

4. How We Use Your Data

We use your data for the following purposes:

Purpose of Processing Legal Basis
Verifying your identity & eligibility for job roles Legal obligation (KYC & fraud prevention)
Matching you with suitable employers Performance of a contract
Contacting you regarding job opportunities Legitimate interest
Processing salary payments (if applicable) Performance of a contract
Maintaining internal records Legal obligation
Sending you marketing updates (if consent is given) Consent-based processing
Improving website functionality & analytics Legitimate interest

5. Data Sharing & Third-Party Transfers

A. Who We Share Your Data With

We only share your personal data when necessary, and only with:

  • Potential Employers: Your CV and relevant application details are forwarded to employers for recruitment purposes only with your explicit consent.
  • Service Providers: Third-party companies that assist with IT security, cloud storage, and payroll processing.
  • Regulatory Authorities: If required for compliance with legal obligations (e.g., tax or fraud investigations).

B. International Data Transfers (UK/EU Compliance)

If we transfer personal data outside the UK or EEA, we ensure that:

  1. The recipient country has an adequacy decision from the UK/EU Commission, OR
  2. We use Standard Contractual Clauses (SCCs) to safeguard your data, OR
  3. We obtain your explicit consent before processing data internationally.

6. Data Security Measures

We use industry-standard security measures to protect your personal data, including:
✅ Encrypted servers & SSL protection
✅ Restricted access to personal data (only authorized personnel)
✅ Data anonymization when possible
✅ Regular security audits & breach response protocols

If a data breach occurs that risks your rights, we will notify you within 72 hours, in compliance with Articles 33 & 34 of GDPR.

7. Data Retention Policy

We only retain your personal data for as long as necessary:

  • Job Applications & CVs: Retained for 12 months, unless you request deletion earlier.
  • Identity & Compliance Documents (e.g., passport, proof of address): Retained for 5 years (as required by tax & employment laws).
  • Marketing Preferences: Retained until you opt out.
  • Website Analytics Data: Retained for 2 years, anonymized when possible.

Once the retention period expires, your data is securely deleted or anonymized.

8. Your GDPR Rights

Under UK & EU GDPR, you have the following rights:
✅ Right to Access – Request a copy of your data.
✅ Right to Rectification – Correct any inaccuracies.
✅ Right to Erasure – Request deletion of your data (“Right to be Forgotten”).
✅ Right to Restrict Processing – Limit how we use your data.
✅ Right to Data Portability – Transfer your data to another service.
✅ Right to Object – Object to certain types of processing (e.g., marketing).

To exercise any of these rights, email [Insert DPO Email].

9. Cookies & Tracking Technologies

We use cookies for:
✅ Essential website functionality (required for login & navigation).
✅ Analytics (Google Analytics, tracking usage patterns).
✅ Marketing (if consent is given).

By using our website, you consent to the use of strictly necessary cookies. You can opt out of other cookies via browser settings.

10. Complaints & Contact Information

If you have concerns about how your data is handled, you can contact our Data Protection Officer (DPO):
📧 [Insert DPO Email]

You also have the right to file a complaint with:

Quasar Recruitment reserves the right to update this Privacy Policy to remain compliant with legal obligations.

📅 Last Updated: 29/01/25]

Signed

 

David Quirk